Before you meet the architect

A must-read article before meeting the architect of your choice. BOARD NOTICE 161 OF 2001 - AS ORIGINALLY PUBLISHED IN THE GOVERNENT GAZETTE (6Mb PDF file) WARNING! This file may take several minutes to open.

Starting a new Building Project?

Short basic Guidelines to start a new building project and the associated processes..

  1. Determine what you need. (room size ect.)
  2. Gather your ideas you would like. (finishes, foto’s ect.)
  3. Pen the above down on paper.
  4. Select an architect.
  5. Make an appointment.
  6. Take with your exiting building plan, land surveyor  diagram, copy of title deed and your list of what you want done (the brief).
  7. He or she will prepare a basic design drawing, after you agreed terms with him, or her.
  8. After your approval, cost of the work can be more precisely determine by making use of the services of a quantity surveyor, before proceeding and completing the drawings. The services of a engineer ( and sometimes a surveyor and geological engineer) will also be needed. Normally the architect will appoint one on your behalf, as applicable. Their cost will be additional to that of the architect.
  9. If you are happy with the projected and estimated cost, the plan can be completed and hand in for approval by council.
  10. The plan now can be put out to tender by the architect. You can give the architect a builders name that you would like a price from. With a costing by a QS in hand  it can make sense to negotiate a contract with a particular contractor like us. Do not make use of contractors that give you a price per m² floor area. Pre select your builder in line with the project you have in mind. Select a builder of the same standing with your architect to price for you.
  11. On closing of tender you can select your builder. Selection must be based not only on price but what the contractor can offer in terms of performers and quality. Compare his price to that of the QS elemental. His price must be close to that estimate in most cases.  Contact his references if you are not sure what you will get. Contractor to be registered with NHBRC and adhere to all industry laws including occupational health and safety to protect you from legal action if a workmen get injured on your site.
  12. Appoint the contractor.
  13. Sign contract preferably  JBCC (www.jbcc.co.za)
  14. Contractor to register project with NHBRC (www.nhbrc.org) cost to be paid by you.
  15. Contractor must provide you with construction guarantee (in this case retention is not applicable or needed) and construction insurance (insurance by you if project is an alteration to an existing project) Contractor can ask you for a payment guarantee in return.
  16. Once on site, payment will be normally made to the contractor on a monthly bases in line with work  done, and materials in hand. Special deposits to subcontractors to be paid in advanced to the main contractor where applicable. Contractor will supply claim and principal agent must certify for payment.
  17. As project starts the architect may have to supply more detail drawings, mostly to cover details provisional cost amounts items.
  18. Principal agent according to the contract (normally the architect) will run the contract and do inspections ect. on your behalf.

Compiled by Lourens Theron








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